In the business world, every action that is carried out - a purchase, A sale, A payment or a charge - must be properly registered. This is where the commercial documents, essential tools to guarantee control, Transparency and legality in any commercial operation.
What are commercial documents?
Commercial documents are those written instruments that support commercial transactions between companies or between companies and individuals. They act like Legal and accounting tests of the agreements and economic movements, allowing orderly monitoring of business activity.
There are two great types:
- Accounting mercantile documents: Those that serve as support for accounting, Like invoices, receipt, ALBARANES, credit and debit notes, inter alia.
- Non -accounting commercial documents: They are those who support payment rights or rights, Like checks, promissory notes, exchange letters or commercial contracts.
Why are they important?
- Legal support: In case of conflicts, These documents are fundamental as evidence.
- Financial transparency: allow a clear and detailed record of the company's economic situation.
- Internal organization: They help structure administrative and accounting workflows.
- Regulatory compliance: Many tax and commercial regulations require the issuance and conservation of these documents.
Common examples of commercial documents
- Bill: proof of a sale. It is mandatory in most transactions.
- Albarán: document that accompanies the merchandise delivered.
- Receipt: accredits that a payment has been received.
- I will pay and bill of exchange: Payment commitments on a certain date.
- Cheque: Payment order against a bank account.
Understanding what commercial documents are and how they are used correctly is fundamental for anyone who manages a business. In Vázquez and Manchón, We help companies maintain their commercial documentation in order, advising them so that their operation meets all legal and fiscal requirements.
Do you need guidance in the management of your accounting and commercial documents? Our team of commercial advice can help you administration of your business.
