If you’ve decided to end your employment voluntarily, it’s essential to communicate it properly. The best way to do this is through a voluntary resignation letter, also known as a resignation letter.
We’ve included 4 adaptable templates to help you formally resign from your position.
When should it be communicated?
In most cases, the employee must give at least 15 calendar days’ notice. This period may vary if specified in the collective agreement or the employment contract. During the probationary period, notice is usually not required.
If you don’t give notice, the company may deduct those days from your final paycheck.
What should a voluntary resignation letter include?
A simple yet effective letter should include:
- Employee’s name
- Date of issue
- Position and department
- Last working day
- Appreciation or thank you message (optional but recommended)
- Signature
What if I want to do it on my own?
You can write your own resignation letter without using templates. Just make sure to include:
Your personal details and the date, who the letter is addressed to (your manager or HR), and a clear statement of your decision to resign, including your position and your last working day.
Also, remember to submit the letter in writing, keep a copy for yourself, and make sure to respect the legal notice period (usually 15 days).
